General Ledger > Financial Reporting

Also see: Financial Reporting Overview for more information on tabs and menu items at the bottom of the screen.

If regular monthly financial statements are being generated for a company, it is beneficial and time-saving to set up a report catalog. The report catalog allows you to define sets of General Ledger and/or financial reports. The reports are grouped together using a catalog name. This allows you to easily change reporting periods or printer definitions for the group. To create a catalog, go to Report Catalog Maintenance under Financial Reports.

To add new Catalog:

Click on Add, enter a catalog name, and enter the beginning and ending month/year for the report. This date will apply to all reports in the catalog.

To add a new Report

1.Click on the green "+" in the bottom left-hand corner of the screen.

2.The Seq# will default to the next available. See NOTE below if you need to renumber your report.

3.Select the Type of Report

•Income Statement

•Balance Sheet

•Trend - Monthly Report

•Trend - Daily/Weekly

•Spreadsheet Report

•Spreadsheet - Trend Report

•Working Trial Balance
NOTE: this is not the Default Trial Balance. You may be out of balance due to missing accounts in the report definition.

•Journals

4.Click Edit to create you default settings. This will pop up an edit window that is specific to the type of report selected and will allow you to enter specifics of a report. **Follow links above for more information on each report.**

5.Click on Save when you have made all your changes.

NOTE: To insert a new report in between existing sequences, select the renumber by 10. Print sequence will renumber with increments of 10. Insert a new line and select a sequence number in between the existing sequences.

Report Grid View:

Print	check this box if you want to Print/Export/or View this report
Edit	edit your report settings
Seq#	defines the order your reports will print
Type of Report	will show the type of report selected
Rpt #	shows the report number selected from the Edit menu
Report Name	this field comes from Report Definitions, Record Type 1, Report Name.
Co	Refers to the “"Print a statement for the entire company" option on the Sub-Account tab of the report maintenance for all reports in the Financial Reports section of the General Ledger module. If the option is checked, “Yes” will appear in the field. If the option is not checked, “No” will be entered.
Group	will list a selected financial group on the Financial Groups tab of the Report Maintenance.

NOTE: To add or delete a line in the grid use the grid options at the bottom of the screen.

Report menu items:

Print	will print the selected reports one at a time.
Excel	the reports can also be saved as an Excel file. Each report will be saved in the directory of your choice in separate files.
Drill	see Drill Down Financial Reporting
File	will allow you to Print, Preview, or Save each report selected.
View	will allow you to Print or Preview each report selected.
Menu	will close the window

Catalog menu items:

Add	add a catalog
Chg	will allow you to change the Current Period
Del	will delete the Catalog Name
Find, 1st, Prior, Next, End	search tools to find catalogs