Company Maintenance – First Purchaser Tab-General

First Purch Enable

**** Checking this box turns on the First Purchaser System. ****

Rev/Bill Journal

Unique journal to record revenue entries when extracting run tickets to the revenue system.

Rev/Bill Gross Acct OIL / CND

Account used to record gross dollar amount for Oil and/or Condensate (optional) when extracting run tickets to the revenue system.

Record Cost of Sales

Select if you need to record cost of sales to multiple accounts/Sub-Accounts. Location Classes will need to be set up and identified on each property.

Rev/Bill Clearing Acct / Sub

Unless you are using the option to record cost of sales entries based upon property location class, identify the revenue clearing account here.  If the account is associated with a Sub-Table, leave blank unless the Sub-Account is constant.

Add’l fee Revenue Account

To add an additional fee to the price contract identify the revenue account to record the entry to when extracting run tickets to the revenue system.  This will enable the field on Price Contract.

Always use Blank Deck

If unchecked the property default deck on the property master will be used. If checked, it will use the blank deck regardless of the properties default deck.

Use Accrual Account for Back Dated Tickets/Accrual Account

If checked, back dated tickets will be booked to the account defined under Accrual Account.

Net Volume Calc Method

Optional Rounding Methods.  

•Normal (Default),

•Special which matches Shell’s procedures

•Average Temp

Net Volume Calculations

This will automatically default to 2007-ASTM Standard. If you are updating from an older version to a newer version, the update will change this option for you. Changing back to an obsolete version will require calling your Customer Success Team to obtain an authorization code.

Offload Station Lookup type

Used to set the preferred lookup option when you enter the offload.  (All properties, properties marked as stations or mileage point only (dispatch).

Run Ticket Sales Options

Set up if you want to track your income and expenses for each property.  You will also need to set up a sales contract on the property maintenance / price contract tab. Allows you to produce sales statements. See Run Ticket Sales table below for more information.

Start of Day Time

Select the time that defines the start of the day. This is used by Pak Accounting to calculate the effective run ticket date for pricing, etc. The default selection for this option is 7 a.m. since that is industry standard.

For example, if a ticket has a time stamp of 6:30 a.m. April 23rd it will be dated as of April 22nd since it's before 7 a.m.

Display Ticket Times on        Operator Run Statements

The default is checked to display the ticket times on the Operator Run Statements. Uncheck to turn the ticket time printing off.

Excel Format

Type of format when email Operators send an excel version of their statements:

•Basic provides limited basic ticket detail. See First Purchaser FAQ for more info on emailing Run Statements with Excel.

•Expanded provides all of the ticket detail.

Print Extra Column for

•None does not print an extra column

•External Ticket # will print an extra column for the external ticket #

•BSW will print an extra column for the BS&W value

Run Ticket Sales Options

Calculate Sales Price Based on:

Select one of the three options

•Offload Property allows you to set up the price contract on the Offload Station to produce Sales Statements; you also have the option to put the price contract on the Pickup lease if you have a unique pricing for particular leases instead of what is defined on the offload station.

•Load Property allows you to set up the price contracts based on the pickup lease.

•None (Don’t Calculate) will not calculate run ticket sales.

OIL Gross Account

Income account for Sales.

Tax Account

If adding Severance tax on your sales statement, define a separate tax account. If not adding Severance Tax, then you can use the same account as the Oil Gross Account. (cannot be blank).

Additional Fee Account

If charging an additional fee on your price contract then a separate account is needed. If not adding any additional fees, then you can use the same account as the Oil Gross Account. (cannot be blank).

Net Account

Enter in AR account for Sales Invoices by customer or define a clearing account.

Dispatch Enabled

Add-on. Turns on the First Purchaser Dispatch add-on module.

Estimated Dispatch Volume

This field is used in computing MTD numbers on the dispatching screen for loads that have been dispatched to go to a particular station but have not been picked up yet. The numbers are updated in real time so the dispatcher can stay in balance.

Automatically Populate Station when Dispatching

If Station is defined on the Property Master's Mileage Tab, the Scheduled Load Dispatch will automatically populate when scheduling a dispatch record.

Sub-Table for Broker Companies

Defines the Sub-Table to enable the Broker field on the Price Contract.

Enable Contract Volume Pricing

Add-on - Allows pricing to be done by total monthly volumes. See Enable Contract Volume Pricing for more information.

Enable Price Differential Scale

See Enable Price Differential Scale for full process explanation.

Allow Negative Prices

Pricing at Property Level

See Enable Price Basis Codes for full process explanation.

Enable Price Contract Scale

Price Basis Factor for Index with Deducts when calculating the Price Basis Factor.

Default Dispatch Yard

When adding Driver selected Yard will be added by default, can be changed if needed.

Truck Table

Select Truck Sub-Table

Default Driver Hauling Code

When adding Driver selected Hauling Code will be added by default, can be changed if needed.

Driver Pay Detail Code

When sending driver pay to Payroll, select the detail code that should be used for paying commissions.

Allow Monthly and Daily Tickets

Check to allow for monthly and daily ticket entry.

Enable Separate Run Ticket Entry

Add-on. Allows for dual run ticket work files to be created and compared prior to updating to the Daily Run Ticket File. See Enable Separate Run Ticket Entry.

Enable Gauger Entry on Run Ticket

Select to enable Gauger Field on the Daily Run Ticket. This allows you to associate the Gauger to each ticket. See Gauger Entry.

Run Ticket Pricing-Apply Adj2 based on Vehicle Type

Select to enable Adj2 field to define Vehicle type to be used with Pricing of tickets for hauling and drivers Pay. See Run Ticket Pricing-Apply Adj2 based on Vehicle Type.

Allow duplicate ticket numbers within different cycle months

Check to allow for duplicate ticket numbers within different cycle months. This will default to unchecked. If unchecked, the system will give an error when trying to enter a ticket with a ticket number that has previously been used.

Enable Distribution based on Offload

Also see Utilize Offload Volumes

Calculate Offload Volume using Pickup BS&W

Check to allows the net barrel calculation to be based on the load BS&W, instead of the offload BS&W.

Property Well Region Populate Method

Option to specify the “Property Well Region Populate Method” (either “Default on New Properties” or “Always Defined Based on State/County”).

Specify Operator

Company option to allow the Operator for Run Statements to be specified at the Property Level or the Price Contract level. Property level is Pak Accounting’s default option and allows for only one Operator to be specified at any time. Price Contract level allows for date effective changes to the Operator for Run Statements. Careful consideration should be used when changing this option to the Price Contract level and we recommend discussing the change with your Customer Success Team before executing the change.

Marketer Options Pay Detail Code

When sending marketer commissions to payroll, select the detail code that should be used for paying commissions.

Nominations

This option enables a new menu item labeled Sales Nominations and is available under Master File Maintenance.

Also see Basic Nominations and Advanced Nominations.

Invoice Fee Income Account

Gives the ability to include an invoice level fee not specific to a ticket. The income account specified must have the Freight Bill To Sub-Table and must be different than the Hauling Entry Income Account.

Income Account

Enter the income account that will be used for billing hauling. This account is setup in account maintenance.

Income Sub-Account

Enter the Income Sub-Account for billing hauling.

•Use *LEASE so the entries created are by property,

•Use *BILTO so the entries created use the lease on the Freight Bill

•Use *TRUCK so the entries created are by vehicle. (For *TRUCK make sure your account has the FPTRUCKS associated with it.)

Journal

Enter the unique journal for hauling setup in the General Ledger module > Master Files Maintenance > Journal.