Step

Task

Data Entry Screen

1.

Have all payable invoices been entered?

Accounts Payable; Invoice Entry. Standard

2.

Have all additional billing items been entered and/or updated (i.e. supervision)?

General Ledger; Entries        

3.

Copy any recurring entries from previous month and make changes if necessary.  Set up and/or review Overhead charges to be billed.

General Ledger; Copy Entries OR Rev/Billing; Overhead        

4.

Make any necessary changes to the Division of Interest

Rev/Billing; Division of Interest (F3)

5.

Extract Billing

Review Status Listing-Verify that the billing entries are being pulled through.

Revenue/Billing Cycle Extract Screen        

6.

Review billing for any transactions that need to be corrected or held. Enter Comments for Properties

Distribute/Combine / List and Hold Transactions.

Rev/Billing Cycle Extract Screen / Edit comments

7.

Generate the Billing Charges

Distribute/Combine        

8.

Print Office copy-Review that all charges are correct. If not, put on hold or change in View Trend (F4).

Pre-Check Reports

9.

Print Owner's copy to paper

After Check Reports

10.

Backup Pak Accounting

Use backup on Update/Post cycle

11.

Update Billings to the General Ledger

Update/Post Cycle

12.

Preview Unbilled/Unpaid report to look for out of balance errors.

Unpaid/Unbilled Report

13.

Send statements by e-mail

Send E-Mails