General Ledger > Automatic Entries

To access the Copy Entries screen, first go to General Ledger > Automatic Entries > Copy Entries

The copy entries function takes entries already posted to a journal, and copies them into the unposted file to create new, unposted entries. The new entries can then be modified, if necessary, and posted to the General Ledger. This feature can be used to create recurring journal entries in future months. For example, items such as monthly depreciation amounts and fixed allocations can be put in a specific journal, which is copied each month instead of re-entering the transactions.

However if you are using the Copy Entry feature on a monthly basis, it would be more beneficial to set up a Standard Entry that can be generated once a month with a couple clicks of the mouse. If changes need to be made to the standard entry for a particular reason, they can be made with ease. If the entries you are copying pertain to overhead, consider using the Overhead feature in the Revenue/Billing module to automatically generate those charges within the cycle.

Steps to Copy Entries:

1.Enter the "Copy From" information and the "Create New Entries With" information then click on Start.

2.Results will be displayed for your review upon completion of the Copy Entry process. The results will display information about where the entries are for editing purposes.

Notes:

•Entries can be copied into another Pak Accounting Company by entering the company's 5 digit code under New Company. The "New Company" option will automatically prefill with the company code that you are working in. Therefore, if the entry being copied should stay in the same company, simply make sure it is the same company code before clicking "Start."

•If accrual entries made in one month need to be reversed in the next month, simply use the "Reverse Sign?"-Yes option to avoid having to do a manual entry.

•This utility is useful when needing to correct entries that have a paid date, use the "Reverse Sign?" to recreate the entries.

Copying A/P entries to G/L entries option - This option is rarely used! This option provides the ability to copy an A/P entry into a general ledger entry. To activate grayed out option, enter a New Journal Number different than the "From" Journal Number.

WARNING: Typically this utility is used to copy a single journal. If the journal number is not entered, a warning will appear stating that ALL transactions will be copied for the month.