Revenue/Billing > Billing Maintenance

Overhead Maintenance is a way of automating your recurring charges to be billed to properties. Typical uses include billing administrative overhead, in-house pumping, or liability insurance.

Overhead charges are created during the Revenue/Billing cycle extract if the Include Overhead Items is checked on the Billing tab. You can review the billable charges you created in the Hold Transaction section of the cycle.

1.	Enter the G/L Billing Account to record the entry.

2.	Enter the Property (Sub-Account) to record the entry.

3.	Enter the Deck (if applicable)

4.	The Description is the transaction description

5.	Select if the rate is Monthly or Daily. Daily rate number of days is determined by the number of days in the month and year of the billing cutoff date.

6.	Enter the amount/rate. A zero Amount/Rate will not create an entry.

7.	The Credit Account/Sub-Account is used to record the company's income generated.

8.	The journal transaction posts to the books when the cycle is updated (Post Billing Cycle).

NOTES:

•If an owner is marked Exempt on the DOI for an Overhead charge, the amount being charged will be reduced by the exempt owners amount. The non-exempt owners will not be responsible to pay for their share. If a revenue/billing cycle is in progress, the utility button will be disabled. It is not a good practice to make future overhead changes while a cycle is in progress.

•This screen provides the ability to hold overhead charges by checking the "Hold Charges" box. Any held charges will appear on the Billing Extract report similar to how other held charges are listed on future cycles and will be automatically held in the "Hold Transactions" section of the Distribute Combine step in the cycle. This is useful to keep from having to delete an overhead charge that is not used frequently or to have to remember to put it on hold on months when the charge is not needed.

•Reference numbers are automatically generated in the General Ledger for the entry. See next number assignment.

•A Revenue or Billing type account cannot be coded to the credit account field.

Utility - Use the Overhead Utility to increase an overhead amount for the next year. (Overhead Escalation). To increase by 10% for a particular account, 9002 for example, Enter 1.100000 in the "Multiply Original Amount by" field.

Overhead Listing- Use the List button to run an Overhead Master Listing. Hold options include: All, Only non-Held, or Only Held.