Rev/Bill After Check Reports

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Rev/Bill After Check Reports

Also see: Settlement Statement

These are statements and optional reports that can be run. The R-1 and R-2 are the most popular, with the S-3 being run to generate the PDFs. Typically, only a few of these reports are run, not all of them. Once all the boxes you want are checked, click Printer or View. If viewing, it will run the first report; you will need to close out of it for the next report to generate.

Regular Reports

hmtoggle_plus1R-1 Owner Summary for All Owners

The owner summary is a recap of the cycle by owner. This is an excellent overview report to see each item impacting the calculated net check. This report also serves as a detailed check register for your cycle.  

The first two 'dollar' columns report the current billing and new A/R balances for each owner. Columns three through seven reconcile the net amount of each check. The check number column will inform you of the disposition status of any revenue disbursed. There are also some summaries at the end of the owner detail.

Revenue Billing Owner Summary

Check numbers

The owner received actual check.

'Z'        

The billing or A/R balance was larger than the revenue, so the revenue was moved to the A/R account to cover the balance.

To 'GL' number

Owner has revenue; the amount is transferred to G/L.

'RZ' number

Owner has revenue, the net amount transferred to the owner’s A/R account.

'blank'        

Owner has no revenue.

LGL

All to Legal Suspense.

PTY

All to Petty Suspense. The owners did not meet the minimum amount to pay.

‘E’ number              

Owner has revenue to be paid via Direct Deposit.

‘W’ number

Owner has revenue to be paid via Wire.

 

hmtoggle_plus1R-2 Owner Copies for Owners that Overflowed

A Settlement Statement needs to accompany each owner's payment. This option will do 2 things. First, this will print the additional information to attach to the checks that specify "See Attached". Second, this will generate the PDFs to be e-mailed out later in the cycle.

NOTE: You can also go Utilities > Backup/Restore > Folder Transfer/Compare - Select PRT\Revenue-Billing Files in the WolfePak Folder field. Then, in the Sub-Folder, select the cycle. Copy the files to your Local Folder then send out the emails.

 

Special Reports

•S- 1 Owner Summary - Only Include if Crediting an Acct

Same as Owner Summary for All Owners, except it will only include the owners that are crediting an account instead of writing a check.

This report will display the owner, net amount, check number, and account/Sub-Account that will be credited.

 

•S-2 Owner Summary by Property

This report is similar in content to the Owner Summary report. Each property is listed separately for each owner.

 

•S-3 Owner Copies for all Owners

This will print all owner copies in order of Owner Number sequence regardless of email settings. It will include the detail that printed on the Revenue checks as well. This option will also automatically save a PDF for all owners during the cycle update.

Typically the Owner Copies for owners that overflowed option is used instead.

NOTE: If the Owner's Copy is 9+ pages Pak Accounting will print a  cover page such that your statements will fit in a mid-size envelope. The PakEnergy Accounting Forms department can help you with anything you need. Contact our Forms Department today!

 

•S-4 Settlement Statements Only for all Owners

This is usually used for internal owners that don't require a copy of the detail since usually G/L entries are automatically created and provided to them.

 

•S-5 Suspense Summary by Property

Prints by Lease and prints one summary line if there are any transactions coming out of suspense and one summary line if there are any transactions for the lease going from the current distribution into suspense.  

 

•S-6 Outside Operator Expense Deduction Report

This report lists the owner, tax warrant, lease, warrant amount being paid and the tax entity being paid in this cycle.  Also includes a total at the bottom of the amount paid column. This report will also be available outside of the cycle in Reports.

 

•S-7 Distribution by State and Property Report
This report will summarize all information (Barrels, Gross, Tax, Other, Net Value, County)  by property, then sort and print by State, then Property #.

 

•S-8 Postmaster Report
Prints out the number of documents (with page counts) to be mailed in order to certify that the documents actually being mailed out are the same.

 

•S-9 Owner Tax Warrant Report
Description here

 

•S-10 Working Statement
Under development - coming soon.

 

•S-11 Royalty-Override Statement
Under development - coming soon.