Purchaser

Code number, or short name, as entered in the Purchaser setup that identifies the purchaser.

Property #

This information is how the purchaser names or identifies the lease.

Each ownership type (working, royalty, and override) should be entered separately.  For example, if the purchaser's lease number is P1234 and the company owns both a working interest and an override interest in the property, you will want to enter that lease number (P1234) on separate screens using a different interest code type (“W” or” R”) each time.

Interest Code

Identifies your interest in the lease as working, royalty, or override as defined on the stub.  Enter the appropriate code to match the stub line ownership type.  

If the company receives two or more different types of interests in the same property, set up each one separately.

Historical Products

Used for Missing Payment Report only. All products are defined on the Purchaser Setup. This section is automatically defined by the Historical Stubs. Use the selection arrows to move over products you no longer want to identify on the Missing Payment report. NOTE: The products used for Missing Checks will display above the Historical Products button.

General Tab - Our Property Information

Make Entry to G/L or Rev Distribution

Identifies the type of entry that is to be created during the update:  

“G/L – Owner Share”

•Check Stub ‘only’ users always select this option.

•Entries use ledger accounts based on the Owner % Account settings;

•Entries are not candidates for revenue disbursement

•This is the standard option for investors who do not redistribute to anyone and have their share go directly to their P&L.

Note:  You may choose to create 100% entries to track the 8/8ths income and expenses.  This situation is rare.  If you chose this feature you will need to complete the Working Interest field in the 100% G/L Entries section on this screen AND complete the 100% Account Maintenance screen.

"Rev Distribution"

•Used if you need to redistribute to ANY other owners – even if your company has a share. This will be handled in the Rev/Bill module

•Entries use ledger accounts based on 100% Account settings.

•Entries are used by the Revenue system.

•Your share of the revenue is not recorded until the Revenue System Disbursement.

See the Investor Entry screen in Revenue/Billing for more details. Create 100% G/L Entries is normally set to ‘Yes’.  See “Create Entries” option under DOI setup for more details.

Property #

Our property (lease) code that matches the revenue property master.  Used in G/L as the Sub-Account when creating GL entries. If this is a new Lease (property) number, you will be prompted for a chance to automatically create the Property Master.  The Sub-Account is automatically created.

Deck #

Used for Rev selections only. Normally blank unless multiple DOI’s exists for the property in the Revenue/Billing system.

Interest Type

The property interest type:  Working, Royalty, or Override. Use Working if you receive 100% of the interest.  Only used if “Make entry to = GL.”

General Tab - Ownership Percentage

Allow Change of Percentages During Entry?

Checked indicates you will be able to override the default percentages set up in the following fields during check stub deposit entry.  Unchecked means you cannot change those at the entry level.  Unchecked is the normal option.  Note:  Option is disabled if entries are going to revenue.

Net Revenue Interest

The decimal rate the purchaser or operator pays you for revenues.

Net Rev Tax Interest

The decimal rate the purchaser or operator charges you for tax deductions.  This may differ from Net Revenue Interest if there are any non-taxable owners in a particular property. Also see #Allocation if using an allocation within Check Stub.

Total Billing Interest

(This field is optional)

The decimal rate the purchaser uses to deduct lease expenses.  You only need enter a number if JIB expenses are deducted from your revenue check.

General Tab - Operator Information

Operator

(This field is optional, a Sub-Account, up to 6 characters, alphanumeric)

The number or code used in the Sub-table that is defined in the Check Stub Company Maintenance screen.  After the Operator code is entered, the system will display the operator's name.  This field is used by the system when generating the Missing Payments Report by operator instead of by purchaser.

Operator Property

(This field is optional.  Up to 12 characters, alphanumeric)

The code or number used by the operator to identify the property.

General Tab - 100% G/L Entries
This section allows you to create 100% numbers so you can run financial reports in the General Ledger module. 100% numbers are still tracked in the Check Stub module and can be ran under the reports section.

100% G/L Revenue Entries

Create Entries?

If "Making Entry to:" is set to Rev Distribution

Then always set this to YES (checked) unless this is the second Division Order for the same Purchaser and Lease. For example the first DO is for a Working interest stub line, then set to YES. If the second DO is for an Overrride interest stub line, then set to No, Will allow you to run 100% Financials.  See option (2) in table below.

If "Making Entry to:" is set to G/L Owner Share

Then this is normally set to NO (Unchecked).

Will have no 100% reporting capability

Working Interest

This field will only be available if "Make Entry to:" is set to G/L Owner Share and the "Create Entries?:" is checked. This is the NRI (net revenue interest) total for the working interest partners for the entire well (not just your share).  For example: if the WI owners have 80% of the NRI then use .8000000.  You can calculate this if you know the NRI and WI percentages for an owner. (NRI/WI = .025/.03125 = .8000000).  

100% G/L Costs Entries: This section is used when adding billing/costs through Check Stub.

Tabs to see:  Rev Only

Will only display the Revenue tab for this division order.

Costs Only

Will only display the Costs tab. This can be used for G/L and Rev/Bill added costs.

Both if defined

Standard behavior during deposit entry: Revenue Tab will always display. G/L Cost Tab will display if DO set to GL. Rev/Bill Cost Tab will display if DO set to R and added costs are defined in the DO on the Rev/Bill Cost tab.

Create 100% Cost entries?

Turn on to create entries for this DO.

Account

Account(s) to automatically prefill on cost tab during deposit entry        

Compute Method

Fixed (100% or Owner) – enter a fixed amount or leave blank for dollar amounts that vary monthly; BBL/MCF x Amount (100% or Owner) – calculate quantity x InitAmt field; Gross x Amount (100% or Owner) – calculate dollars x InitAmt field

Amount

Fixed dollar amount or percent depending on compute method option chosen.

Net

Rarely used