Payroll > Payroll Cycle

The following is a quick summary of the steps involved in running each payroll cycle.

1.Employee Master Maintenance. From the Payroll System menu, choose Employee Maintenance Menu to add new employees, change the status, or terminate employees that are not to receive another check, change pay rates, salary amounts, and recurring deduction amounts.

2.Start-Payroll Cycle.

3.Pay Summary Maintenance.

4.Payroll Review.

5.Print Payroll Checks.

6.Print Payroll Register.

7.Print Check Register.

8.Backup Data Files. The system will automatically backup as part of the payroll updating/posting process.

9.Post Payroll cycle

10.Make Payroll Tax Deposit using EFTPS

11.Print 3rd Party Checks

NOTE: If a cycle is in progress, Company Maintenance operations will be disabled for all users except the user running the Payroll cycle.

If a new Detail Code is added while a cycle is in progress, it will be added to the current cycle.

The Payroll cycle is used to write employee paychecks, update the historical information, and make General Ledger entries. Whenever it’s time to run Payroll, begin by starting a cycle. The cycle is considered to be complete when it is updated. Once updated, the Payroll reports cannot be rerun, but many historical reports are available using the Reports – Historical menu.

When starting a new cycle, employees to be paid are automatically selected based on the Pay Groups you choose. Employee Information is copied into a work file called the Pay Summary file. Using the summary file maintenance screens, hours, earnings, and deductions are changed as necessary. Calculated items, such as tax withholding, are displayed as amounts. At the end of the cycle, the edited information is merged from the Pay Summary file into the Payroll history.

Also see: Payroll FAQ