Invoicing > Purchase Order

The Purchase Order system is appropriate for clients who need to track purchases from initiation. Eliminate wasteful, time consuming paper work and approve purchases before committing to the order.

Pak Accounting Interface: Purchase Order interfaces with the existing parts in Invoicing. Transactions are recorded in the Accounts Payable system to avoid duplicate entry. Supports AFE and JIB costs, property, and deck coding from the Revenue Billing system.

Features Include:

•Non-inventory purchases.

•Printed PO’s or e-mail with a PDF version attached.

•Three-way matching of purchases, receipts and invoices.

•Separation of duties between purchasing agent, supervisor approval, receipt of stock or services, and accounts payable matching.

•Multi-user concurrent license which allows field personnel to interact with office staff without resorting to a paper trail.

•Document scanning of delivery or field tickets and accounts payable invoices.

•Multi-level approval process via user defined rules. Also, your purchases are approved before ordered.

•Unlimited PO detail with automatic general ledger coding available for inventory parts or non-inventory goods and services.

•Partial PO receipts of goods or services via multiple events. PO can match to multiple accounts payable invoices.

Just as Invoices remove parts from inventory, Purchase Orders are used to add parts back to inventory.

When you have entered the orders and receipts for the parts, the system updates the inventory count in Part Maintenance, creates the payable (optional), and makes the general ledger entries. This significantly simplifies the effort involved in maintaining an accurate inventory.