<< Click to Display Table of Contents >> Navigation:  Accounts Payable > A/P Invoice Entry > A/P Invoice Entry - Update/Post

This process updates/posts the invoices that have been entered through the A/P Enter Invoices to Pay screen, but have not yet been updated.

 

You are able to select the items you wish to post. If there are some items you are not ready to send to the General Ledger or A/P Open Item to pay, you can uncheck the invoice. By unchecking the invoice, it will stay in A/P Enter Invoices to Pay.

 

If you have any entries with errors (i.e. invalid account number, duplicate invoices exist, etc.) it will show in the "Error Message" field. For easy access to that invoice, you can double click on the line with the error, correct the mistake, then menu back out and the invoice should be ready to update.

 

The "Delete All marked invoices" allows for the user to permanently delete an invoice(s) from the system by checking the "Post" check box and then clicking on the "Delete All Marked Invoices" button.

 

If you are ready to update all of the selected invoices, the update/post process will post the entries to the General Ledger, update accounts payable to open item, and delete the entries you just made from the invoice entry screen. If A/P Routing/Approval is turned on, the invoice swill go to the first person in the routing path (click OK).

 

After you have finished posting, a box will appear with the "update" information.  

 

Also see View Trend for information on how to view the entries.