This procedure is nothing new to Pak Accounting; we have had the ability to transmit electronically to TWC for years!  If this procedure is new to you, there are some things you’ll need to do to begin this process.

1.Register online with TWC – you must register online for a user id at the following website:   http://www.twc.state.tx.us/ui/tax/unemployment-tax-registration.html

2.Download the QuickFile Wage Reporting program from the following website: http://www.twc.state.tx.us/ui/tax/quickfile.html

3.After you have downloaded and installed QuickFile you will have a new icon on your desktop that says “QuickFile 5”.

4.Generate your unemployment report from within Pak Accounting Payroll System (option # 45 – State Unemployment).  You MUST select the checkbox on the line that says: “Write QuickFile to Electronic reporting file”, and then you MUST print or view the report to screen.  The file will then be created at the path listed on the Pak Accounting screen.

5.Finally, click on the icon on your desktop for QuickFile 5, select the default format of “ICESA” and follow the online instructions for attaching and submitting the files to TWC via the internet.  You will now be finished transmitting the return online, but this does NOT include scheduling your online tax payment electronically (go to Step #6 for that).  

6.To submit your payment electronically you will need to login to your newly created TWC account (created in Step #1 above) at: http://www.twc.state.tx.us/ui/tax/unemployment-tax-registration.html

Click on “Payments” tab, and then “Bank List” to add your bank account information.  When you are ready to schedule your payment, click on “Make Payment” on this same tab.  Tip:  you must schedule your payment at LEAST one banking day before you want it to post to your account.  Example:  if you decide to transmit on July 31st (the due date), it will not post until August 1st and your payment will be late.  TWC will assess you an interest charge on the late payment. The correct process was to login July 30th and make your payment effective July 31st.

NOTE: When running a payroll  cycle through the Payroll module, in relation to the TWC report (Payroll module, #45-State Unemployment) the "Start/Stop"dates of the cycle  have to include the 12th of the month for the number of employees to be pulled into the TWC report. When the payroll is run "After the Fact," the check dates are used as the start/stop dates. Unless everyone were to be paid on the 12th of the month, they will not show up when running the TWC Report.

There is a way to modify the Cycle History to allow you to change the Period Starting and Ending dates so that the employees will be counted as having worked the 12th day of the month.  In the Payroll module, click # 1 Start-Payroll Cycle. Then click the “Cycle History” tab at the top of the menu.  You have the ability to change the Start and End dates on this history tab. This will allow you to identify which checks created in After-the-Fact payroll should cover the period including the 12th day of the month. Then once you save these changes (click the check mark on the Edit line), you can run your State Unemployment report again, and the correct number of employees will show up. This will also affect the number of employees reported on the 941 line 1 (count of employees who worked the 12th of the 3rd month of each quarter.)