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<< Click to Display Table of Contents >> Navigation: Revenue/Billing > Rev/Bill Company Maintenance > Rev/Bill Company > Checks/Stmts Tab |
This tab sets defaults for the checks and statements that are created, printed, and/or emailed during the Revenue and Billing cycles.
Print Deck on owner report |
No/Yes: Yes prints the revenue deck code (if non-blank) on the settlement statement and revenue check stub. Option defaults to No. In most situations, revenue decks are for internal purposes only and not usually something that should have any significance to an owner. If decks are being used to represent different tracts, then you should consider setting up each tract as a separate property number instead. Setting up each tract as a separate property enables you to do a wide range of reporting and rollups. |
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Check Stub Detail Format |
Regular - default check stub format Compressed or Grid - supports Revenue only Cycles, customized revenue check formats. Grid Summary - summarizes all the positive distributions into one distribution record. Also summarizes all the negative distributions into one distribution record per property/deck/interest type/product. |
Print Prepaid |
Select YES to print the prepaid balances on the settlement statement. |
Assign Invoice # |
Yes/No to assign invoice numbers to the settlement statements |
Ref # or Inv # on Billing Detail |
Reference - prints the AP reference # on the office copy detail, Invoice - prints the AP invoice # |
Billing Format |
Choose "Owner Amount per Account Total" or "Owner Amounts per Line". "Owner Amounts per Line" will print the owner level amounts with each line item instead of at the account level. |
Print Invoice/Service Date |
Check the box to print the invoice/service date. |
Check Print Sorting sequence |
Select the sequence order to print the revenue checks: Sort by Owner # - default Sort by # of pages – this will print all the owners who receive a check first then the ones with a check and one stub for a total of 2 pages and so forth. Sort by Zip Code – take advantage of bulk mailing by sorting by owner’s zip code on the mailing address. ***NOTE: Checks will be grouped based on signatures being printed. Checks with automatic signatures will be printed at the beginning. Checks that need to be manually signed will be printed at the end. The Check Print Sorting Sequence is applied within the two signature groups. |
Collate Owner Checks and Stmts |
Ability to collate the checks and statements. Note: must have a multi-tray printer for this option to work. |
Owner E-mail Attachment Type |
File type for emailing statements. |
Entering a Sub-Table in this field wil open a new fields in Owner Maintenance - Rev/Bill tab - Reporting sub-tab called Fin Rep Code . This field allows you to enter a Broker setup in the specified Sub-Table. When emailing RB Statements, the financial broker will receive a CC copy of the statement. |
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Financial Rep/Broker Prompt |
This is a free form field. |