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<< Click to Display Table of Contents >> Navigation: Invoicing > Purchase Order > Update |
Updating is usually part of a daily procedure. During the course of a day, some parts previously ordered arrive at the store, and possibly, more parts are ordered. At the end of the day, updating the purchase orders updates the On Order and On Hand quantities using the PO transactions made during the day.
Depending on the status of The PO, and the system options you have set up, the update may also create G/L entries for the A/P accrual, and Inventory accounts. If you have the optional A/P routing feature, the A/P entries will be routed to the proper approver.) It will also move the completed PO's from PO maintenance to PO history.
What happens when you update:
| 1. | The Parts Maintenance master file is updated. On-Hand, On-Order, and average cost are adjusted by the amounts on the PO. |
| 2. | If Create G/L Entries: Inv-A/P on the Ledger Interface Options screen is set to Y: |
*When the item arrives and the Qty Received is changed on the PO, the update generates entries into the unposted file to debit Inventory and credit the A/P accrual account.
If you update purchase orders and Pak Accounting tells you that the entries are in the G/L unposted entries, then it is advisable to correct the problem with the entry(s) at once. If you have more purchase orders to update, they will also be sent to the G/L unposted entries even is there are no errors. This is generally due to the entries having the same journal numbers and the same date when validating causing Pak Accounting to keep these entries grouped together.