Void Revenue Check

Void Revenue Checks to return monies to Suspense. By clicking the "Change owner's Payment Code to "Don't Pay" it will change the Owner Maintenance /Payment Code to D = Don't Pay. (NOTE: This will NOT put the suspense in Legal status). To not repay the funds, change the suspense code on the DOI(s) to a  non-pay status. If the percentage of the DOI does not match the voided check's percentage, change the suspense code in the suspense detail. The Import List button gives the ability to import a list of checks to be voided.

See Voiding Revenue for detailed instructions.

Reissue Revenue Check

This option gives the ability to reissue a check with a new check number, instead of going through the void process. There is also an option to include the original statement. The replacement process will not be a 1099 event.

This option is useful in the event where the check was lost, misplaced, or accidentally destroyed. This feature can be found in Reports/Corrections – Change/Correct/Void – Revenue tab.  

NOTES:

•This will make all the necessary journal entries for you and will leave a paper trail.

•This is not a 1099 event, so if reissuing checks for a previous year you can still use a current date and will not need to worry about correcting or manually overriding your tax forms.

•You may want to put a Stop-Payment on the original check at the bank so the check can’t accidentally be cashed later.

Click on R-2 Reissue Revenue Check. In the Check Number field, enter in the check that needs to be replaced. Enter in the new Check Date. This is typically the current date. Enter in the new check number. Do not use the original check number. Click Print at the bottom of the screen to complete the process.

Once finished the old check will reference the new check, and the new check will reference the old check. No further action is necessary.

Revenue Distribution Correction

This utility will correct distributions to the wrong owner(s). It will recapture individual amounts distributed in error (regardless if amounts were paid or in suspense) so that it can be redistributed to the correct owners. See Revenue Distribution Correction for detailed instructions.

Suspense Change Existing

Manually change suspense detail either from Legal to Petty Suspense, or to redistribute to a new owner. See Change Suspense for detailed instructions.

Suspense Add New

Manually create suspense adjustments at individual owner level. For example, adding suspense to a newly purchased property. See   Adding Suspense for detailed instructions.

Check History Add New

Add payments that are from another system for owner historical reporting purposes. See Check History Add New for detailed Instructions.

Severance Tax Code Change/Corrections

For a selected set of properties: Change the severance tax code for a given effective date. Reverse existing distributions for a given production date range and create new entries to be distributed in the next revenue cycle. See Example Processing Operator's leases that qualify & creating refunds for detailed instructions.