General Ledger > Master Files Maintenance

Should a company decide to setup, maintain, and compare to an annual/monthly budget, select Budget under Master Files Maintenance. Budgets are setup for income and expense type of accounts normally.

The standard functions, Add/ Chg/ Del are available for editing as well as the Next/ Prev to scroll through the account/Sub-Accounts. SwKey will switch the key field between account and Sub-Account. The Budget Year displayed can be changed by defining the desired year in the Fiscal Year Ending field and then defining the account and/or Sub-Account desired. The Budget Year can be permanently changed in the General Ledger > Company > Company Options > Financial Reporting Tab. Enter the desired year in the Default Fiscal Year field.

1.	Click on Add to start.

2.	Enter the account # and Sub-Account (if applicable). NOTE: # allocations cannot be entered in the Budget maintenance.

3.	If you enter an annual budget, the system will automatically spread the balance evenly over 12 months. If you need to change the budget for one or more months (i.e. increase due to Christmas sales), enter to that month and key in the correct budget amount.

4.	Click on Save or press [F10].

The Dollars/Quantity/Budget $ / Budget Qty radial buttons allows you to display prior years information for comparison. Budget will display prior year budget number. Dollars displays prior years actual amounts.

If a company is set up to be a 13-period (4 weeks each) company in the General Ledger module > #80-Company > General Info Tab, the Budget Maintenance screen will allow for different dollar amounts to be entered manually in the 12th and 13th periods.

Once the budget is setup, the Budget Report can be printed from the Financial Reports Menu under Budget Report.

In the Util function, the budget can be copied from one year to the next, deleted, or copied within the same year.

Budget List

The Budget list will provide a listing of the budget setup. This can be accomplished by clicking on the list button at bottom of Budget Maintenance screen. The Budget List will support a 13-period (4 weeks each ) company.