Deposit Entry > Override Deposit Date

The next step in the Deposit Entry Menu is to select the Date of Deposit Change from the Deposit Entry Menu. The deposit date is the date that will be used as the effective date for the General Ledger entry. This means each deposit "batch" will share the same date. The "New Deposit Date" field will default to the current date. The "Old Deposit Date" field will also be the current date, if this is a new "receipt cycle". If the current date is, in fact, the date of the deposit, no changes will need to be made to the screen.

You may have noticed that there was no date field on the Entry screen. This is because each “cycle” is for one day’s worth of deposits. Since Deposit Entry is usually a real-time process, the system automatically defaults the date to today’s date. However, this is not always the case. You took the deposit to the bank yesterday and are now playing catch-up with your accounting records. Or, your preparing the deposit for the following day.

Override Deposit Date Steps:

1.If you need to change the date, type in the date of the deposit in the "New Deposit Date" field and click on Save.

2.If you entered the wrong date, select the Chg option, and type in the correct date.

NOTES

•As long as the receipts have not been updated, the Deposit Date can be changed at any time. If you have accepted a particular Deposit Date and then decide that it needs to be changed, choose the menu option "Override Deposit Date" again and select the Chg option. You will notice now that the "Old Deposit Date" field is filled in with the Deposit date you previously selected.

•You can enter in deposits for different bank codes; however, they all MUST be for the same day. If you accidentally enter deposits that belong on a different day, you will need to delete the ones you don’t need and enter them in on a separate cycle AFTER you post this cycle.