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<< Click to Display Table of Contents >> Navigation: Invoicing > Master Files Maintenance > Class Maintenance |
The Class Code is used to determine the G/L accounts that invoicing/inventory transactions will be posted to.
You may need only one class code for everything, or you may create several which represent different types of parts and services.
If you only have one type of part and one group of General Ledger accounts, you can create one class code. If you have different types of parts that will book to different General Ledger accounts, you will need to create a class code for each type of part.
•Billing will use the Sales Revenue and Sales Return – 2nd Sales Accounts (Used for Nothing) sections.
•Inventory will use the COGS, Inventory Adjustment, and Inventory sections.
•The Special Reporting section is not currently being used; it is for future enhancements.
Class Maintenance |
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Class Code |
Up to 6 characters - Enter a short or abbreviated name for the class you are defining. |
Class Description |
Up to 30 characters - Enter a brief description for the category or type of class. |
Class Group Maint / |
Enables you to group class codes together for reporting purposes. You must first set up the Group, then on all class codes that should be included in the group fill in the group name. |
G/L Account |
Enter the General Ledger account number where each type of transaction will be recorded: •Sales Revenue - Income account •Sales Return: 2nd Sales Accounts - Please see Note below. •COGS - Cost of Goods Sold account •Inventory Adjustment - Inventory Adjustment account •Inventory - Inventory account |
Sub-Account |
Enter a specific Sub-Account for each account entered. You also may use a substitution value that represents the Customer, Division, Company, or Part. •To use the *CUST* substitution value, the system will insert the customers Sub-Account number for the entry. •To use the *DIVN* substitution value, Custom Field #8 of the must be set up and it will use that field for the entry. •To use the part number, *PSSX* should be used, "P" tells the system to use the Part#, Replace "SS" with the character position you want to start with. For example: "01" for the 1st character or "03" for the 3rd character. Then replace "X" with the total number of characters after the starting character; up to 9 characters. For example: you would use *P019* to indicate you want to start from the 1st position and include the next 8 positions (total of 9 positions.) NOTE: You will need to create a Parts Sub-Table and create part Sub-Accounts. There is not a way to have them auto created when you create the Part #. |
Record Qty in G/L? |
Checked - When the system creates G/L entries (upon updating Invoices and Purchase Orders), record the quantity sold in the Qty field of the entry.
NOTE: If you only use the Invoices and not PO but you are wanting to create COG and Inventory entries, you still have to check the boxes to create GL entries in Company Options - Purchaser Order tab for the entries to be created. |
Special Reporting |
Future Enhancement, will default to the same account as the Sales account, this field is not currently being used. |
NOTE: "Sales Return: 2nd Sales Accounts" G/L Account will depend on the setting on the Company Maintenance - G/L Tab, Record Discounts:
•If Same as Sales is selected then this account will not be utilized.
•If Always use the 2nd Sales Account is selected then this account will be used to record discounts.
•If Don't Separate Discount, Use 2nd Sales Account for Returns is selected then this account will be used to record returns.