Accounts Payable > Check Printing > A/P Mark Invoices to Pay

Use A/P/Mark Invoices to Pay if you would like to pay specific invoices in an extract for a check run. This utility gives you the ability to hand pick which invoices are selected for payment.

•Select the invoices to pay by either clicking on the line, hitting the space bar or selecting the "Mark All" button at the bottom of the page.

•While marking the invoices you have a few right-click capabilities. If you right-click on any item you will be able to Change the Discount amount, Add/View Documents, change due dates, or Mark/Unmark.

•The mark and unmark items are useful when you hold your shift key to multi-select several items at once. This will keep from having to mark all invoices individually.

•Other features of the "Mark Invoices to Pay” screen is the ability to Mark/Unmark All Invoices and to Restrict the invoices seen by vendor in the “Vendors From/thru” fields at the top of the screen. Both options make it more convenient and timelier in choosing the invoices to be paid.

•The “Total Marked” in the top-right corner of the screen will add the amount of the invoices you have selected for payment. When you have selected all of the invoices for payment, it is advisable to take note of the “Total Marked” dollar amount to compare to the total amount extracted in “Pay A/P.”

After marking the invoices for payment they are accessible for viewing on the Open Item Report by selecting Display "Marked Invoices Only" and for writing checks by selecting the Pay only Marked Invoices option.

•Light/Dark Gray: As each vendor changes, so will the colors of the lines. This helps determine when one vendor's invoices end and where another vendor's invoices start.

•Green: the Amount column and Total Marked (in the upper right-hand corner) will turn green to show the invoices you have marked and the total dollar amount.

oCash Ending Bal: In addition to showing the Total Marked invoices, the total amount will be subtracted from the current cash balance and will display the remaining cash balance on the screen This will help to see how many invoices you can afford to pay.

•Yellow: Vendors with Expired Insurance. Insurance can be setup on the Vendor Sub-Account Maintenance

•Red: Vendors On Hold. If the vendor is designated as "No - Don't Pay" in Sub-Account Maintenance, then the vendor is considered On Hold and you will not be able to mark the invoices.

If it is necessary to change the due date of multiple invoices, select the invoices and right-click. Choose "Multiple Due Date Change" and enter in the new due date for the selected invoices

Any associated documents pertaining to an invoice can be quickly reviewed by clicking on the icon in the Doc column.

See the Training Video Accounts Payable – Mark Invoices to Pay for more information on this menu.