General Ledger > Manual Entries

To post journal entries to the General Ledger, select option Post G/L Entries under General Ledger Menu / Entries.

The journal entries that were entered on the Entry screen should list across the screen in journal order.

The journals that have a net amount $0.00 and the "Post" field contains a check mark are eligible for posting by selecting the Post button at the bottom of the screen. The Select All/Unselect All switches can be utilized by clicking on the buttons or by using the Hot Keys "S" and "U" to select or unselect all journals to post. Individual journals to post can be checked and unchecked by clicking on the "Post" box.

If the journals were out of balance, the net amount would reflect the difference, the "Post" box would NOT be checked and the entire line for the journal would be red with the words "Has Errors" displayed on the screen. Corrections must be made to the journal entries before they can be posted. To correct an entry see Special Mass Maintenance.

The Re-validate button is used after making a correction to an error in the Unposted file to re-validate the entry for posting. For example, if you change the posting allowed date range, you would need to re-validate the entry before you could post. Additionally, there are situations such as a power failure that can cause the entry to have errors even though all fields are correct and the entry is in balance. Use the Re-validate option for this type of situation.