Check History Maintenance is a record of all checks written in Pak Accounting. The Sub-system tells you which Module created the checks, as well as the check information, who wrote it and approved each check.

If you are a first time user, and you need to enter in outstanding checks from your previous system use Check History to record those checks. This is done by clicking on the "Add" button at the bottom of the screen and entering data in the appropriate fields. The system will automatically mark the check history as a Manual Check in the "Sub-System Creating Check" section. Be aware that if a user does not have access to a particular bank code, that user will not be able to view the check history for that bank code, view the restricted bank code through the Check Register report or the Check by Payee report.

NOTE: The "Find" feature will allow a search to be done by check amount or check number.

E-Batch:

•If the transaction was created from Payroll ACH and the "Create lump sum entry" option was selected, the E-batch field will be the payroll cycle # that created the transaction

•If the transaction was created from GL ACH and the "Create lump sum entry" option was selected, the E-batch field will be the reference # for the GL ACH update.

Utilities

•Mass Chg Bank Code - If you need to change the bank code to a different code on several checks within a range, click on Utilities along the bottom of the screen and go to Mass Chg Bank Code.

Process to move the checks from the incorrect bank code to the correct bank code:

1.In the Mass Change Bank Code utility, enter the incorrect bank code in the "Old Bank Code" field.

2.Enter the check number or range of check numbers that need to be moved.

3.Enter the New Bank Code where the checks need to be.

4.Click on the "GO" button at the bottom of the screen.

NOTE: This will only change the bank reconciliation file. A general ledger entry will be necessary to move the check amounts from the corresponding incorrect cash account to the correct cash account.

•Range Delete

If you need to delete a range of checks from check history. Enter the bank code, and enter the information of the range to be deleted. You can delete based on check number, check date, or date Cleared/Voided.

•Import from Excel

Import for Outstanding Checks for Fields: Bank Code, Check Number, Check Date, Check Amount, Payee Account and Payee Number. Checks will show as Manual and with an Outstanding status.

Reissue Check Option

•This feature provides the ability to reissue a lost, misplaced, or destroyed check for Accounts Payable and Payroll.

•This feature is not for checks from the Revenue module. The menu item to reissue Revenue checks is found in the Revenue/Billing module > Reports/Corrections > Change/Correct/Void > Revenue tab > R-2 Reissue Revenue check.

•DO NOT DO THIS PROCESS IF YOU HAVE ALREADY VOIDED THE CHECK. IF YOU HAVE ALREADY VOIDED THE CHECK AND NEED HELP PLEASE CALL YOUR CUSTOMER SUCCESS TEAM.

•This will make an in and out journal entry into your cash account for you so you will have a paper trail. No other journal entries are needed.

•This is not a 1099 or W-2 (if Payroll) event, so if reissuing checks for a previous year you can still use a current date and will not need to worry about correcting or manually overriding your tax forms. The original check date will be used for reporting purposes.

•For all purposes, the original check should be treated as voided. The new check will have to be manually signed.This is a control feature since there is no approval process for reissued checks.

To utilize the Reissue Check feature:

1.Find the original check number,

2.Click on the "Reissue Check" button, and ensure that the bank code and check date are appropriate. The system will automatically prefill the "Reissue with Check Number field with the next available check. You will only see this button if the check is still outstanding. If this option is not available, call your Customer Success Team for alternative options

3.Click on the Print button and view the check. The system will ask if the check printed OK. The check history for the replaced check will have a notation at the top-right of the screen that it was replaced with the new check number. The replacement check will have a notation at the top-right of the screen detailing what check it is replacing. The system will make the reversing entry for the original check and the check entry for the replacement check in the cash account only.

NOTES:

•If the replacement check being printed is going to an individual and their name is stored in a Last Name*First Name setup, the system will print the check in the First Name, Last Name format. Additionally, the replacement check will print the second address line.

•If printing a replacement check from Payroll: If the Company Option is set up NOT to record the Employee Number to the Bank Reconciliation, then the Print Replacement Option is not available.