Part Number

Enter a unique part number for each part to be invoiced. You cannot use the special characters */?

Description

Enter a description of the part.

Part type

Select a part type: O=Other; S=Saltwater; N=non-producing; U=Slug

(parts N and U are used by Saltwater Disposal Facilities).

Part Category

This field is optional. Use the drop-down menu to select the Part Category that was set up under Master File Maintenance – Part Category Maintenance.

Taxable

Select if the part is subject to sales tax.  Tax rates are setup under menu item Tax rates.

# of decimals for Qty

Number of decimals to use for quantities.  Zero (0) assumes whole numbers.

Unit of Measure

Use the drop-down menu to select an item that was set up under Master File Maintenance > Unit of Measure.

Selling Price

Enter the default selling price.  This can be changed during data entry.

Subject to surcharge

Select if part is subject to any of the surcharges set up in Company Maintenance.

Income Acct

Enter the General Ledger Account Number where sales revenue will be recorded.

Sub-Account

Enter a specific Sub-Account for the income, or a variable (substitution) that represents the equipment or customer.  By entering *CUST as the Sub-Account, the system will automatically insert the customer’s Sub-Account number for the entry.  By entering *EQUIP as the Sub-Account, the system will automatically insert the equipment’s Sub-Account number for the entry.

Commodity

This is a new field to be used by Welltrax. The values are maintained in Management Dashboard > Mgmt Functions > #34 Welltrax Maintenance > Commodity tab.

Create A/P entries

Turns on “automatically generate A/P” window at bottom of screen.  A/P is used when the part has a cost associated with it that will be paid to a vendor.  For example, a disposal facility charges a fee per barrel to dispose of the saltwater.  An A/P entry is created for the fee and is charged to the customer.

Unit of Measure

Up to 3 character code for unit of measure for the part (i.e. bbl (barrels); ea (each)).  This will appear on the invoice.

Auto generate A/P:  Acct/Vendor

If Create A/P Entries was selected above this section will become available.  

A/P Acct # - identify the General Ledger A/P account where the payable will be recorded.

Vendor # - enter a specific Sub-Account from the A/P Sub-Table.  By entering *VENDR, the system will automatically insert the Facility’s vendor # and cost as identified in menu item #72.

Cost of Goods Sold Acct

Enter the General Ledger Account where the cost of goods sold will be recorded.

Cost of Goods Sold Sub-Acct

Enter a specific Sub-Account for the costs.  By entering *EQUIP as the Sub-Account, the system will automatically insert the equipment’s Sub-Account Number for the entry.

Cost

Cost associated with the part.

Disposal Facility Serial #

Choose on of the facilities set up in menu #72.  Only available on “S” Parts.